Function Coordinator

<p><b>We provide meaningful careers that connect people with purpose.</b></p><p></p><p><b>We are united by a common purpose of providing the best and safest care; and by our shared values of Care, Truth, Participation, Compassion and Dignity. </b></p><p></p><p><b>Netcare invites you to be part of our journey.</b></p><p></p><p></p>The Functions Coordinator is responsible for coordinating all catering functions from enquiry to completion, ensuring every event is professionally planned, costed and delivered according to client expectations. Working closely with the Catering Manager, the role coordinates daily production, liaises with clients and suppliers, oversees function set-ups and equipment, and ensures excellent service delivery while maintaining budget and operational standards.<p style="text-align:inherit"></p><p style="text-align:inherit"></p><p><b>KEY WORK OUTPUT AND ACCOUNTABILITIES</b></p><p></p><p><b><span>DISRUPTIVE INNOVATION</span></b></p><p></p><p><b>Daily catering coordination</b></p><ul><li>Plan, supervise and delegate tasks at the various stages of the food operation including the ordering; receiving and storing of goods, issuing, and preparation, cooking, serving and cleaning.</li></ul><p></p><p><b>Stock management</b></p><ul><li>Assist the Catering Manager with stock management in line with Netcare Policies including, checking of invoices, receipt of goods, expiry dates, quality, and returns and ordering of goods.</li><li>Ensure that all stock items are issued according to recipe and portion specs and that all products are used effectively to limit wastage in the kitchen.</li></ul><p></p><p><b>Event planning</b></p><ul><li>Meet with clients and present ideas and solutions to their requirements.</li><li>Obtain quotes from suppliers / contractors that speak to the requirements of the client.</li><li>Negotiate with suppliers to achieve the most favourable terms.</li><li>Plan functions with attention to budget requirements, compile detailed action plans and indicate responsible employees and timeframes for completion.</li><li>Sample food and select dishes for menus.</li><li>Visit venue to plan layout of seating and decorations.</li><li>Schedule speakers, vendors, and other participants.</li></ul><p></p><p><b>Event coordination</b></p><ul><li>Supervise and delegate tasks related to the event at the various stages of the food operation including the ordering, receiving and storing of goods, issuing, and preparation, cooking, serving and cleaning.</li><li>Conduct final checks at the day of the event / function (e.g. tables, technology) to ensure everything meets the required standards.</li><li>Oversee event happenings and act quickly to resolve problems.</li></ul><p></p><p><b>General Tasks</b></p><ul><li>Oversee the ordering and or purchasing of all items needed for the event / function (may include décor items, kitchen, and other office supplies) on approved procurement system.</li><li>Ensure at end of function all the crockery and cutlery are put back in place</li><li>All the linens, accessories used during functions decorations are put back in place and linen taken for dry cleaning.</li><li>Ensure adherence to all legal and other requirements with regards to safety procedures, hygiene, and cleaning standards.</li><li>Assist the Catering Manager with achievement of the catering budget.</li></ul><p></p><p><b>TRANSFORMATION OF OUR SOCIETY</b></p><p></p><p><b>Personal and professional development</b></p><ul><li>Assume responsibility for own personal and professional development.</li><li>Keep up to date with Netcare’s evolving policies and procedures.</li></ul><p></p><p><b>Stakeholder relationship management</b></p><ul><li>Build strategic inter-departmental relationships to help achieve business goals.</li></ul><p></p><p><b>Teamwork</b></p><ul><li>Actively participate as a member of a team to achieve goals.</li></ul><p></p><p><b>Staff Supervision</b></p><ul><li>Ensure overall supervision of the team and performance thereof.</li><li>Create an environment where employees are aware of the role they play in the operational value chain and their value to the organization.</li><li>Assign decision making, authority, tasks, and responsibility to appropriate persons in order to maximize organisation and employee effectiveness.</li><li>Provide guidance, up-skilling, and advice to team members.</li></ul><ul><li>Conduct on the job training as required by the organisation.</li></ul><p></p><p><b>SKILLS PROFILE</b></p><p></p><p><b>EDUCATION</b></p><p>Required</p><ul><li>Grade 12 or equivalent NQF Level 4 Qualification.</li><li>Professional Catering or related training through a university of technology, other catering training schools.</li></ul><p></p><p><b>WORK EXPERIENCE</b></p><p>Required</p><ul><li>4-5 years previous experience in executive functions coordination and supervision</li><li>Chef &amp; kitchen supervisory background, experience in food services systems.</li><li>Good knowledge of menu planning, function costing.</li><li>Good knowledge OHS system in food service environment</li><li>Excellent vendor management skills.</li></ul><p></p><p><b>KNOWLEDGE</b></p><p>Required</p><ul><li>Intermediate Computer literacy (Microsoft Office Suite.)</li><li>Knowledge of food preparation and food presentation.</li><li>In depth knowledge of food and function menus, social cultural aspects of food and volume food production.</li><li>Excellent customer service skills.</li><li>Knowledge of food and supply ordering, storage and inventory control.</li></ul><p></p><p><b>PHYSICAL REQUIREMENTS</b></p><p>In the event of any physical or psychological limitation that may impair the employee’s ability to perform the required job function, the employee must consult the employer for reasonable accommodation.</p><p></p><p><b>SKILLS </b></p><p></p><p><b>Customer Focus and Service Delivery</b></p><ul><li>The capacity to identify and respond to the needs of *internal and external customers.</li></ul><p></p><p><b>Personal Work Ethic</b></p><ul><li>Capacity to instill an ethic of quality and consistency in self and others.</li></ul><p></p><p><b>Building Relationships</b></p><ul><li>Capacity to establish constructive and effective relationships.</li></ul><p></p><p><b>Communication</b></p><ul><li>The capacity to clearly present information, either written or verbal.</li></ul><p></p><p><b>Teamwork</b></p><ul><li>Capacity to cooperate with others to work towards a common goal.</li></ul><p></p><p><b>Technical Knowledge</b></p><ul><li>The capacity to perform a technical function to required standards.</li></ul><p></p><p><b>WORKING CONDITIONS</b></p><ul><li>Professional flexibility in working hours while supporting daily business operations which may include weekends and night shifts where applicable.</li><li>Will interact with internal and external customers through several different means.</li></ul><p></p><p><b>NETCARE VALUES AND BEHAVIOURS</b></p><p></p><p><b>Netcare Values</b><br />At Netcare, our core value is care. We care about the dignity of our patients and all members of the Netcare family. We care about the participation of our people and our partners in everything we do. We care about truth in all our actions. We are passionate about quality care and professional excellence.</p><ul><li>At Netcare, our core value is <b>care</b>.</li><li>We care about the <b>dignity</b> of our patients and all members of the Netcare family.</li><li>We care about the <b>participation</b> of our people and our healthcare partners in everything that we do.</li><li>We care about the <b>truth</b> in all our actions.</li><li>We listen with empathy and respond with acts of <b>compassion</b> in all interactions with our patients and their families.</li></ul><p><br /><b>The Netcare Way</b></p><p>Netcare is committed to providing quality care. Our basic service standard holds us accountable for the below seven behaviours which you will be accountable to uphold:</p><ul><li><b>Respect</b> - I always greet everyone to show my respect.</li><li><b>Identity</b> - I always wear my name badge to show my identity.</li><li><b>Dignity</b> - <span>I always treat others with </span>consideration and humility to uphold dignity</li><li><b>Care </b>- I always act in the best interest of <span>Netcare and others </span>to show I care</li><li><b>Compassion</b> - I always listen with empathy and respond with kind action to show my compassion</li><li><b>Appreciation</b> - I always say thank you to show my appreciation.</li><li><b>Diversity</b>- I always embrace diversity to strengthen inclusivity and belonging.</li></ul><p></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:inherit"></p><p style="text-align:left !important">Join the team committed to providing the best and safest health and care.</p>