Cluster Finance & Administration Officer

Employee Contract Type

Local - Fixed Term Employee (Fixed Term)

Major Responsibilities

Activity 5%

Business Requirements

• Understand the cluster business requirements and apply in the day-to-day work.

End Results

• Adherence to business requirements in the cluster

Activity 20%

Process all Cluster disbursements within the existing approved control system and budget, and perform weekly posting of data into Sun Systems.

End Results

• To ensure there is segregation of duties in the payment processing chain

Activity 20%

Perform accounts allocation for all balance sheet items, including individual advance accounts, on a weekly basis.

• Payables accounts
• Receivable accounts.
• Partners accounts.
• Staff advances accounts.

End Results

• To ensure we have relevant balances which are current in our accounts.

Activity 15%

Prepares Projects FFR with complete attachments, and ensures signed copies are filed, including Donor reports as per Donor requirements.

End Results

• To ensure budget monitoring is achieved monthly.

Activity 15%

Contract Management:

• Will coordinate the vendors' performance evaluation exercise.
• Will facilitate in determining the need for a contract (i.e., for goods and services).
• Will ensure payment terms are adhered to, and quality deliverables is achieved.
• Monitor delivery of goods or services against agreed specifications, standards, deadlines & costs.
• Ensure timely renewals or terminations of contracts is done as per WVT policy

End Results

• Day-to-day contract operations are managed smoothly.

Activity 15%

Coordinate and consolidate project funding requests in line with cash flows (ADP, PNS and Grants) for timely submission and ensure that the acceptable target low cash is maintained throughout the year.

End Results

• To achieve sufficient cash for cluster operations.

Activity 10%

Coordination and support;

• Provide one point of contact for all supplier queries related to invoices \ orders and direct to the appropriate offices.
• Serve as focal point for AP-related issues and concerns on payments and reports.
• Support in ad-hoc tasks such as office assessments, onboarding of new staff, coordination with other APs within the clusters.
• Participate in capacity building of new staff in Finance and admin practices where relevant.

End Results

Office and staff support well-coordinated.

Knowledge/Qualifications for the Role

Required Professional Experience

Minimum Qualification required:

• Bachelor's degree in accountancy or related fields.
• Experience: 2-3 years

Required Education, training, license, registration, and certification

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Preferred: ACCA, CPA
• Technical Skills & Abilities:
• Demonstrated ability in supervision
• Good planning and organizational skills
• Tact and diplomacy in dealing with staff-related to work environment needs
• Ability to maintain effective working relationships with all levels of staff

Preferred Knowledge and Qualifications

• Excellent computer skills in Excel, Word & Sun-systems software.

Travel and/or Work Environment Requirement

• Work environment: Willing to work and travel in rural areas and be based at the Cluster Office.

• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.

Physical Requirements

• Should have certificates of his or her professionalism and experience.
• Ladies are highly encouraged to apply

Language Requirements

Excellent communication and presentation skills in English and Swahili

Key Working Relationships

Contact (within WV or outside WV)

World Vision Central Southern Office,

P, O, Box , Dodoma

Reason for contact

For any needed information regarding the candidate

Frequency of contact

Any time

Contact (within WV or outside WV)

World Vision Tanzania,

P, O, Box 6070, Arusha.

Reason for contact

For any needed information regarding the candidate

Frequency of contact

Any time

Applicant Types Accepted

Local Applicants Only