Buyers Assistant

Purpose of the Job

The purpose of a Buyers Assistant at our rapildy expanding OK Franchise Division is to support delivery of the Foods Buying objectives through efficient and effective execution of all operational and administrative functions related to the buying process. Key responsibilities include capturing buying related data on the system, placing orders, handling administrative and data queries from vendors, suppliers, DC’s and stores and quality checking all information inputted and captured. You would also be responsible for the listing of products, capturing of price increases and maintaining master data on the system and liaising with suppliers about these. The role works collaboratively with the OK Franchise Buyer and Buying team to ensure commercial targets are met and requires a highly organised and detail orientated individual with good energy and drive to deliver on expectations and get things done.

Job Objectives

Working with the Buyer to manage the Buying department. Determine / extrapolate the correct pricing for different units of measure so that the correct pack size, cost and unit sale price on supplier vendor number are accurately loaded. Quality check cost and sales price loading after Buyers set up clusters (group per brand and store size / layout module), immediately correcting any errors identified. Capture and load retail prices ensuring a high degree of accuracy and meticulousness. Timeously resolve store queries raised as incidents and range / derange as appropriate. Maintain accurate, timeous loading of newly listed products on the Buying platform as approved by the Buyer. Set flags on system to range/list products at store level. Timeously capture deranging and mark downs. Maintain up-to-date and accurate filing of invoices, costing documents, new article forms, and update documents per supplier. Generate comprehensive reports for appropriate actioning and reviews by the Buyer. Monitor and track progress and performance against KPI’s and proactively resolve issues or escalate to Buyer as required.

Qualifications

Grade 12

Experience

More than 2 year's experience in a similar role, executing administrative functions and support related to the buying or planning process.

Knowledge and Skills

• Exposure to a retail buying environment.
• Proficiency with MS Office 365 with well-developed Excel skills to prepare detailed spreadsheets using formulas.
• Proficiency in SAP.
• Ability to use purchasing software.